Funding of up to £10,000


We know that small changes can often make a big difference when it comes to patient care.

You can apply for a small grant of up £10,000 to help make your ideas a reality – whether it’s to improve a patient area, organise patient activities or purchase items that will help them recover.

Find out more about what you can ask for, and how to apply, below.

What can this funding cover?

Our funding can help you pay for a wide range of things that will make a difference to patient care at the Trust.

We’re looking to support projects that will help improve patient experience, enhance patient spaces, organise wellbeing or educational activities, or purchase non-clinical items to help patients recover/engage with their treatment.

We’re also happy to consider applications for you to organise staff conferences or learning events within the Trust, as long as the main focus is to improve patient care.

Here are some examples of successful projects we’ve supported:

  • Purchasing new chairs for a patient waiting area
  • Redecorating a patient day room
  • Purchasing mp3 players for dementia patients, reducing distress while on the ward
  • Funding for diabetes patient support group meetings
  • Funding for singing activities to help improve patient breathing
  • Organising a conference for AHPs, sharing new research and best practice in patient care

Some key things to note:

·       Our funding should only be for things that are over and above your usual NHS provision. We can’t fund items that are part of essential or routine NHS care for your patients.

·       We can help with items that aid rehabilitation, recovery, and/or quality of life, but not with clinical equipment for the purpose of diagnosis.

·       Projects could be for inpatients or outpatients.

We’ve created this guidance to give more details about what we can fund and what we can’t. Please note this list is not exhaustive, however, which is why the first stage is for you to submit our Expression of Interest Form. Then, we’ll be able to provide you with further advice.

When can I apply?

You can apply at any time between April and February. We close applications in March to review the programme, and then relaunch each April for the new financial year.

If you’re applying for less than £2,000, we aim to assess your application within 10 working days.

If you’re applying for £2,000 or more, we‘ll assess your application at one of our quarterly decision meetings. You'll need to apply by the third Friday of the following months:

  • May, for a decision in June
  • August, for a decision in September
  • November, for a decision in January
  • February, for a decision in March

We‘ll keep you updated on the progress of your application and let you know when you can expect an answer from us.

How do I apply?

First, you need to complete our Expression of Interest Form. This helps us understand more about your idea. If your project is something we could fund, we’ll then invite you to submit a full application.

If you’ve been invited to apply, you can access the full application form on our online system Flexigrant. You’ll need to register for a Flexigrant account if you don’t have one already. Then, when you log in, you can submit a new application under the ‘My applications’ tab on the left-hand side.

How much can I apply for?

You can apply for between £250 and £10,000.

What are you looking for?
  • We’re looking to fund projects that will make a real difference for patients. This is to help us achieve our strategic objective 'to improve patient experience and help to deliver true patient-centred care'. In your application, make sure it’s clear what your project’s aims are, why you want to do it, and what difference it will make for the Trust patients you work with.
  • You must be a permanent member of Trust staff to be eligible to apply.
  • You need to attach quotes to your application for any item you want to purchase or work you want to do that costs over £250. This is so we can see you’re applying for the right amount for you to deliver your project. Quotes must be less than three months old and must still be valid if you’re successful.
  • If your project includes capital works (any type of building or structural work, such as painting, constructing or moving walls, moving or installing sinks, etc.), we need you to have a Trust Emandate in place before you apply. The Emandate system is how you log work requests with Trust Estates. After you’ve submitted an Emandate request, you’ll be contacted by the relevant Trust service, who will provide a quote for the work. You must attach your Emandate and your quote to your application form. We've created this guidance to help explain the Emandate process, and you can gind out more and apply for one on the Trust intranet: search for the Emandate system article via the search bar.
  • You’ll need to make sure you follow the Trust’s rules on procurement and tendering, if applicable. You can find out more on the Trust intranet: search Procurement strategy via the search bar.
  • Small grant projects should usually be completed within 12 months. If this isn’t possible, make this clear in your Expression of Interest form.
  • Applications need to be signed by you and your line manager to show that you agree to our Terms and Conditions and have the appropriate support. These Terms and Conditions include that you’ll submit an End of Grant Report to us once you’ve completed your project. You can find out more about our reporting requirements here.
  • If you’re applying for £2,000 or over from us, you must evaluate your project and report this to us in your End of Grant Report. This should be proportional and suitable to what you’re doing. Further support is available on our website here.
  • It’s really important that people involved in your project understand that it’s supported by Imperial Health Charity. You’ll need to agree to follow our acknowledgement guidelines and tell us how you’ll acknowledge our support. Find out more here.
  • Any individual ward (or equivalent) can receive a maximum of £10,000 from us in a financial year. Therefore, if you have lots of ideas you would like to apply for, make sure you liaise with colleagues in your team and prioritise the most important projects.


How does the funding work?

If you’re successful, your grant will be paid as a reimbursement to the Trust. You'll need to pay for your project costs upfront first, through your Trust budget. The Trust then need to invoice us, and we’ll repay them. For more details, see our FAQs.

We can only pay for items that are purchased within the 12 months of your project (one year from the date you accept your grant offer).

After this 12-month grant period is up, you’ll have six months to submit your End of Grant Report to us, and to make sure we’ve been invoiced for all of your spending.

We’ve created this handy flowchart to show how these grants work from application to completion. For more in-depth detail, check out our standard Terms and Conditions.

Quick link

Click here to download our Expression of Interest form

Top tip

Click here to see our workflow showing how these grants work, from application to completion

Still have questions?

Check our Small grants FAQs